REGULAR TOWN BOARD MEETING
May 13, 2009
7: 30 P.M.
LAKEWOOD TOWN HALL
This meeting was posted in the three usual places those being the Lakewood Town Hall, Lakewood Super Valu and the Timberwood Bank and published in the paper.
PRESENT: Joanne Roy, Chairman, Lee Spletter, Supervisor, Tom Haberstein, Supervisor, Denise Jackett, Clerk.
EXCUSED: Virginia Nelson, Treasurer.
VISITORS: Joe & Ginny Kampf, Roger Enderby, Rose Mary Enderby, Loren Nelson, D.J. Garrison, Raoul Schottky, Don Jackson, Dave Ganke, Gary Mayer, Jan Liebsch, Greg Weyers, Bob Burke, Gigi Bartels and additional not legible signature (see attached sign in sheet).
Chairman Tom Gryboski called this meeting to order at 7:00 p.m.
Lee Spletter moved to accept the agenda. Second by Tom H., all ayes motion carried.
Motion by Tom H. to accept the minutes of the April 13, 2009 Town Board Meeting. Seconded by Lee S., all ayes motion carried.
Treasurer�s Report: Given by Denise Jackett and summarized in these minutes.
Checking Account Beginning Balance: $ 54,061.71
Receipts: $ 132,125.39
Total in Checking $ 186,187.10
Less Expenses: $ 115,817.27
Balance in Checking $ 70,369.83
Cemetery Account: $500.00
Tax Account: $479,457.57
Contingency Fund $136,701.96
Storm Water Account: $667.78
Motion to approve the Treasurer�s report by Tom H., seconded by Lee S., all ayes motion carried.
Plan Commission:
Greg Weyers reported.
Loren Nelson has accepted the Secretary position on the Plan Commission.
Plan commission held discussion on possible purchase of an administrative building and has no exceptions to the purchase of such building.
Capitol Improvement Committee:
No Report
Lakewood Fire Department:
Raoul Schottky was present and reported the Fire Department would be getting a $500.00 grant from the Wal-Mart thru Gary Anderson. He questioned what could be done with the grants and donations that are given to the Fire Department.
The monies need to come to the Town and could be ear marked for special purchase items for the department. A special savings could be set up for earmarked funds.
Motion made by Lee S., to have special earmarked account set up for donations to the Fire Department. Seconded by Tom H., all ayes motion carried.
Raoul brought forth information on a County wide Mutual Aide Agreement that is in the near future.
Lakewood Fire Department will train with Townsend Fire Department on their newly purchased Snorkel truck.
Road Name Change:
Motion was made by Tom H., to change the Name of Greyhound Court to Black Bear Lane. Second by Lee S., all ayes motion carried.
Undesignated funds:
Ear mark Funds: Contingency fund and the balance of the Tax Account from 2008 to be earmarked for new buildings and improvements of buildings.
Discussion was held on the possible purchase of the past Tri-Fitness building or the option of renting some office space for the Town. Two properties were looked at by Board Members and differences of the buildings were discussed.
Questions on improvements to be done to the existing properties such as the rest rooms on the pavilion grounds.
Tom H. made motion to earmark the monies from the 2008 Tax account and the Contingency Fund for the purchase of an administration building. Second by Lee S., all ayes motion carried.
Administrative Office:
The Town could possibly purchase the Tri-fitness building for $250,000.00 it is large enough and has many amenities that would cost the Town much more if it were to build new.
Questioned if there were grants available to purchase the property.
None known.
Special Meeting of the Electors to be held on June 1, 2009 on location of the Tri-Fitness building at 17181 Twin Pines Road to discuss the possible purchase of the building, Open House to be held 6:00 p.m. to 7:00 p.m. and Meeting to be held at 7:00 p.m.
Discuss possibility of assessing Town land for Development:
It was questioned if there should still be a study completed of the existing buildings and grounds.
The Board felt the properties could be looked at by them and the Town�s people instead of hiring a contracted company to do so at this point.
Possibly appointing a committee. Lee S. will compose some guide lines, ideas and suggestions before this should happen.
It was suggested it should be visited by the Plan Commission first.
Discuss/Adopt policy for reimbursement of mileage, meals, rooms and per diem:
a. Eligibility and requirements
Joanne is presently working on a policy. Tabled until next month.
Policy on Road Paving Standards:
Lee S. reported the roads are inventoried, graded and a report of road conditions is turned to the State. The amount of road usage is also looked at to determine whether the road is blacktopped or remains gravel or dirt. Many things are taken in to make the decision of road pavement. The Board concurred that it is not relevant to have a policy.
Town Hall Business:
Letters received from McCaslin Lioness for April 4, 2009 and May 25, 2009, Lakewood Fire Department for September 6, 2009, and Muscle Maniac�s Car Club asking for waiver of fees for their rentals of Town Hall/Pavilion.
Denise informed the Board that since the agenda was posted the Muscle Maniac�s Car Club has withdrawn their request for waiver. They felt they would like to pay for the rental because the Town has allowed them to use the Hall facilities for scheduled meetings.
Lee S. made a motion to waive the fees for the Lioness and Fire Department. Second by Tom H., Joanne opposed. Motion passed. Joanne stated her decision was against the Lioness, due to organizations doing a fund raising event asks for a lot of favors and it�s the tax payer that is paying for it.
Cleaning and maintenance of Town Buildings and Grounds:
There have been complaints on the cleanliness of the Hall bathrooms and floors. The Hall does not get cleaned on a regular weekly basis.
There has been a request for proof of insurance from the Town�s worker�s compensation insurance company for all of the independent contractors that provide services for the Town.
Discussion was held on possibly changing providers of service or changing the service designation.
Tabled until next month.
Business License:
a. Soda License Applicants
Denise was questioned by a Town business owner about the Soda License.
Businesses that hold a State Restaurant License are covered to sell soda.
Tom H. made a motion to waive the fees for Soda License for the Businesses that hold a State Restaurant License effective July 1, 2009. Second by Joanne, all ayes motion carried.
Board, Clerk, Treasurer, Assessor Comments: Correspondence:
Code Red Program for emergencies in the county, information can be checked on the County website.
Request from Sandy Larson/Beach Club LLC for change of premise description on their Alcohol Beverage License for the 2008/2009 year. This will be added to the agenda of the Special Meeting on June 1, 2009.
Denise presented correspondence.
Vouchers:
A bill form Jack Bailey for use of his ATV to due work on the Ball Field, 8 hour of work at $25.00 per hour.
There is presently no reimbursement policy in effect. A policy is being worked on and guide lines are being set.
Motion was made by Tom H., to approve the vouchers and payment of the Bailey bill, seconded by Lee S., all ayes motion carried.
Public Comment:
Loren Nelson questioned what had to be done to open Rug Road for ATV usage.
Loren will check with John Brantmeier to see what needs to be done.
Move to next months agenda.
D.J. Garrison commented on work that needs to be done to the infield on the ball field.
The board asked D.J. to get some quotes for the Board to review at the Special Board Meeting on June 1, 2009.
Roger Enderby commented on the blind corner at County F and Highway 32 due to Trail head construction.
Don Jackson asked that the ATV Ordinance be published again. The Board agreed.
Joe Kampf asked that the flag be replaced outside the Hall.
Joe Kampf complimented the ATV users on their staying within the speed limit out around Binder Lake Road.
Rose Mary Enderby questioned the signage of speed limit on McCabe Road. The ATVs are on the road and there is no signage yet.
Denise e-mailed the Heaven�s Up North Campground that the roads are not open for use until the signs are posted. There is a 10 mile per hour speed limit in residential areas.
Raoul Schottky commented on the concrete outside of the Hall door being in bad shape. The Board will get estimates for a new slab to be poured.
Next Meeting:
Regular Town Board Meeting: Tuesday, June 16, 2009 at 7:00 p.m.
Motion to adjourn by Tom H.., seconded by Lee S., all ayes motion carried, adjourned at 8:38 p.m.
Respectfully Submitted,
Denise A. Jackett
Denise A. Jackett, Clerk
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