REGULAR TOWN BOARD MEETING
May 14, 2007
7:30 P.M.
LAKEWOOD TOWN HALL
This meeting was posted in the three usual places those being the Lakewood Town Hall, Lakewood Super Valu and the Timberwood Bank.
PRESENT: Tom Gryboski, Chairman. Tom Haberstein and Lee Spletter Supervisors. Denise Jackett, Clerk Virginia Nelson, Treasurer.
VISITORS: Ted Bartels, Don Jackson, Ted Schuurmans, Tony Tebo, D.J. Garrison, Betty Sellhausen, Diane E McNeill, Rauol Schottky, Robert Landwehr, Ginger Szykowny, Dave Szykowny, Pete Liptack, Mark Desotell (UP Engineering), Bob Mahon (Fahrner Asphalt Sealer).
Chairman Gryboski called this meeting to order at 7:30 p.m..
Tom Gryboski asked for a motion to approve the agenda. Tom Haberstein moved to accept the agenda, Lee declined the motion. Lee Spletter made the recommendation to change the agenda, referencing Sealed Bids, C. Black Top Bids needed to be changed to Black Top and Seal Coat Bids. Also recommended moving Black Top and Seal Coat Bids to A. on the agenda, Lakewood Fire Department moved to B. and Storm Water Bids to C. Tom H. Motioned to accept the Agenda with the changes, second by Lee S. all ayes motion carried.
Motion by Lee to accept the minutes of the April 10, 2007 meeting, seconded by Tom H., all ayes motion carried.
Treasurer�s Report: Given by Virginia Nelson and summarized in these minutes.
Checking Account Beginning Balance: $129,539.49
Receipts: $ 78,897.58
Total in Checking $208,437.07
Less Expenses: $ 96,446.34
Balance in Checking $111,990.73
Cemetery Account: $500.00
Tax Account: $331,305.82
Omitted Tax Account: $ 77,291.32
Storm Water Account: $ 80,454.91
Motion to approve the Treasurer�s report by Tom H., seconded by Lee S., all ayes motion carried.
Plan Commission:
1. Lee presented report from Planning Commission. Commission would like the town to send a letter to Oconto concerning the Hotel and Condo Zoning at Waubee Lodge. There has been a delay, even though there are Condos on Maiden Lake and a development at Geano�s Beach. The lack of decision on zoning has left Waubee Lodge up in the air. Planning Commission requests that the Town get an update as to the Zoning issue of Waubee Lodge.
2. Another item of concern is the way the side walk is being tied into North Road over at Glenbrook Way with the sub division. The commission feels the town should check with the engineers to insure that there will not be any large bumps that would create a safety issue.
3. Scott Van Lannen and Greg Weyers term expired April 30, 2007 with the Commission. They have agreed to remain on the committee if so appointed. This not being on May�s agenda, Lee requests this to be put on the agenda for June and that the town approves the appointment.
4. The Commission request the Storm Water Bids that will be opened at this meeting be referred to them for review before the town awards the bids. State Statute allows the town 30 days before awarding them.
5. Letter from the Oconto County 20 year Comprehensive Plan and Open House that are available. Three Open Houses are to take place at Abrams Town Hall on May 17th, How Town Hall on May 23rd and Riverview on June 13th from 5:00p.m to 8:00p.m..
Lee stressed this is where people can learn what is going in their community, ask questions and have their input heard.
Tony Tebo & D.J. Garrison/ Parking Issues:
Tebo lost two parking spots D.J. lost four parking spots in front of their businesses with the changes when the State had done Hwy 32. Tony also lost parking on Wilson Street by the Post Office. Understanding why no parking area�s have to be away from the corner, and in regards to that Tony is back 80 feet from the corner and D.J. is back 120 feet. It was originally 40 feet from the corner. Tony had removed a building on the corner to have a plain line of site at the corner. D.J. has drivers using the no parking area as a passing lane, creating a safety issue. Tom G. stated that the town did agree to move parking back from the intersection but doesn�t believe it was to be moved back that far. Originally the sign in front of Tony was to be on the south side of the driveway and it was placed on the either the north or west side (Tom G. was unsure of the direction). Tony said that the sign was placed where it was to go and then about a month later they moved it where it is now. Tony�s main concern is that the business was cut off real bad by this parking issue. Tom G. has previously consulted the Department of Transportation (D.O.T.) and will get back with them. Tony has also contacted the D.O.T.. The D.O.T. stated that there was a credit given to the town for the spaces now unavailable. Tom G. stated they wanted the money back if they were to move the signs back. Tom G. also stated that the town needs to find out if the signs were placed inaccurately first. D.J. wanted to know what the original plan was.
Trail Head:
Tom G. contacted the forest administrator, who had filed all of the grants requests on time.
He will have an answer in June about the parking lot or trail head. Trail Head will be on the June Agenda.
Sealed Bids:
1. Black Top & Seal Coat Bid (1 bid submitted)
Northeast Asphalt $41.60 per ton
All Roads itemized with a total. Insurance policy also submitted.
Raoul Schottky inquired as to the Roads to be done. Portion of Knowls Creek Road, Waubee Lake Road from boy scout�s to where it turn to gravel, Wapoose Lane, Sullivan Springs Road approaches by the bridge, Schottky Lane, Brook Lane, Glen Brook Lane, and Park Lane. Lee S. questioned that Glen Brook Lane was to be done by the developer.
This was terms that they agreed to and is in the town records pertaining to it. Lee believes the town Board should look back at the minutes and if this is correct the town should not be liable to pay for the road to be black topped. Tom G. stated that in the past the town has never charged anyone for black top. If the contract states that the developer is liable for it we will make them pay for it. Town policy is to pay for new roads. Tom G. believes it might have been indicated as part of the contract because they didn�t know town policy. We willed discuss this further and if needed we will get a legal opinion on it.
Motion made by Lee to accept the $41.60 per ton with exception of Glenbrook Lane which should be looked at and discussed and if it stands to be the developers agreement to Blacktop they should pay and if not the town will pay for it.
Tom H. commented that he believes that we should not charge for the blacktopping of Glenbrook Lane. He feels that others are not charged and feels that the developers have already put enough money into the development on Glenbrook Lane with the curb, gutter and sidewalk. Tom is willing to vote to not charge them.
Lee disagreed and stated that the contract is a contract and should be treated as such.
Tom H. moved to accept the $41.60 per ton, second by Lee, all ayes motion passed.
Bid awarded to Northeast Asphalt. Contract signed by Tom G. and presented.
2. Chip Seal Bids (2 bids submitted)
Fahrner Asphalt Sealers $11736.45
Scott $12960.00
The town definitely prefers to use fractured granite.
Request was made by Fahrner to table until June: Fahrner is checking if they use fracture granite. They will not bid again. Decision will be made in June. Tom G. will talk to Jack Bailey about his interviews with bidders.
3. Pumper Truck Bids ( 5 bids submitted)
RNOW Inc. Seagrave $262,409.73
Peirce $229,860.00
Welch Fire Equipment Corp. $212,228.00
Oshkosh Fire $218,109.00
Elite Fire Apparatus $214,744.00 prepay option
$217,937.00 prepay option with performance bond
$221,760.00 primary bid
Lakewood Fire Department will take the bids and review to be sure the specifications have all been met. They will then make a recommendation.
4. Storm Water Bids ( 3 bids submitted)
U.P. Engineering $11,944.00 design fee, (not to exceed total)
$9316.00 estimated construction inspection
Robert E. Lee & Associates $8300.00 design not including print cost
$800.00 to $1200.00 printing costs
Foth $10700.00
Plan Commission to review bids before decision is made.
Conclusion of the bids.
Public Comments:
Denise commented on the Mardi Gras Parade Permit that had been sent. Department of Transportation has responded and will not grant a permit until a traffic plan is submitted to them. Determination has already been made that there isn�t many alternatives, the route we have previously used is the route that we will submit. Lee comment that if we don�t allow people to pass through the intersection at County T and Hwy 32 there is no access to Waubee Lake, Paya Lake, the Golf Course or any of the areas. How are they going to get there?
Tom G. stated that they have been doing this for 40 years and this has always been an issue. Lee stated the the traffic was never shut down at the intersection of T & 32 we allowed them to come into town. Tom H. & Tom G. agreed that the traffic was always detoured at T & 32.
Ted Schuurmans mentioned that in the good old days the traffic was held at the cemetery until the parade went through and the traffic would be sent through. Then it was change to detour at T& 32. The problem last year was when they got to 64 & 32 they were not allowed to go north on 32, they could not get to Paya Lake, Golf Course, Waubee Lake, grocery store etc.. This was the County Sheriff that had done this. There was no one at T & 32 to tell traffic where they were going.
Tom G. said that the plan should state that traffic be allowed to come back north of 64 & 32.
Lee suggested allowing the traffic to come back north of 64 & 32 and cut over to County F via Twin Pines Road (the road by the Grocery store).
Rauol Schotky suggested Pickeral Lake Road for local traffic.
The Plan will be to continue to detour traffic at T & 32 to 64 to 32allowing traffic to come back north on 32 to Twin Pines Road to County F allowing traffic to these areas.
Town Hall
Denise brought forth issues to be clarified with the rentals Town Hall and Pavilion. There are too many gray areas with the rentals as to who pays and who doesn�t pay and what they are to pay. Service Clubs feel they are not subject to pay, sometimes they have paid and sometimes they haven�t. Lee also mentioned the rental rates as to whether the prices charged are sufficient to cover the expenses incurred per the rentals.
Denise exampled that hall rate at this time is $75.00, there is also a hall rate of $10.00 for meetings with on food which she really can not see how this can cover the cleaning, heating during winter months or electrical expenses utilized during the function held.
Lee proposed a committee be formed of Denise, Tom H. and Lee to review and present at the next meeting. Ted Schuurmans recommended checking the law on having two members of the Town Board on the same committee. Lee said that it would be allowed on a committee because no decisions are being made only recommendations brought forth to the next Town meeting. Denise recommended asking an outside person to sit on the committee, someone other than a board member or town employee. Ted Schuurman suggested someone from the Chamber or Lion�s sit on the committee.
Denise relayed that some organizations have stated that they feel that everyone should pay for rentals regardless of the nature. Raoul Schotky feels that it should be looked at as to what some organizations have put into the buildings by investing private money into them and what they have done for the community.
Tom H. will find someone to sit on the committee and get a meeting scheduled.
Denise submitted information on an invoice from Mike Repzka (animal control). He is asking for the Town to cover the expense on a dog trap he had purchased. He had submitted it to all of the Towns. Denise questioned as to if we should pay it because it is not known if any other towns had done so. It doesn�t look like the cost was split between the towns. Tom G. will call Mike; Denise called and received no response.
Lee brought forth an issue on John Lake pertaining to water being slowed down do to some one plugging the culvert. The issue was brought to attention by a resident, Guy Johnson, who is very concerned on how this is affecting the wild life. The inlet of the culvert is plugged about 80% and about 20% on the other end. Mr. Johnson plans to talk to the warden about the issue. Lee had spoken to Joe Paul and he said a citation can be issued if they can find out who is creating the problem. The town needs to get this cleaned out.
Last fall we had budgeted funds for new dug outs. Frank Erler will start the project this week. Also there had been a request to put a roof over and fix up the bleachers. There have been safety issues regarding them. If there are enough of the funds left this will become a possibility. Lee asked Raoul if he could request some help from the Lion�s on taking the old bleachers apart on short notice sometime in June.
Tom G. gave information to Don Bartels on acreage misplaced on the golf course, 40 acres had been found.
Vouchers:
A new check for Peter Liptack will replace the existing one with error.
Motion was made by Tom H. to approve, seconded by Lee, all ayes motion carried.
Public Comment:
Fahrner Sales Rep. Bob McMahon, inquired as to crack sealing for the town.
Tom G. said the town will do same amount of crack sealing as we had done last year.
Bob M. looked at roads and doesn�t know if they would meet the $5000.00. He will look at some of the other roads and see if they can come up with it. Spray injection patching could work in some areas. Bob will work up a plan not to exceed $5000.00.
Crack seal in number1 preventative maintenance.
Raoul Schottky commented on land for the Fire Department Building. Marilyn is interested in working with them. Approximately 3.5 acres.
Tom G. suggested possibly purchasing more acreage if available. More info will be given as it progresses.
Motion to adjourn by Lee, seconded by Tom H., all ayes motion carried, adjourned at 9:15 p.m.
Respectfully Submitted,
Denise A. Jackett, Clerk
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